Receptionist / Front Office Coordinator

Overview:
We are seeking a reliable and customer-focused Receptionist to support daily operations in a fast-paced construction environment. This role serves as the first point of contact for visitors, clients, vendors, and field teams while keeping the front office organized and running efficiently.

Key Responsibilities:

• Greet and assist visitors, clients, subcontractors, and delivery personnel in a professional and welcoming manner
• Answer and route incoming calls, emails, and inquiries promptly and accurately
• Coordinate communication between office staff, project managers, and field teams
• Manage incoming/outgoing mail, packages, and job site deliveries
• Maintain a clean, organized reception and office environment
• Track and distribute construction documents such as permits, plans, and work orders
• Support administrative tasks including data entry, filing, scanning, and document management
• Assist with scheduling meetings, job site visits, and conference rooms
• Order and maintain office and site supplies (PPE, materials, etc.)
• Support project teams with basic reporting, time tracking, and vendor coordination
• Assist with onboarding paperwork for subcontractors or new hires as needed

Qualifications:

• 1-3 years of receptionist, administrative, or customer service experience (construction or related industry preferred)
• Strong communication skills and a professional, customer-first attitude
• Ability to multitask and stay organized in a fast-paced environment
• Comfortable interacting with both office staff and field personnel
• Basic understanding of construction terminology or willingness to learn
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and problem-solving skills